| Announcement of tentative program | 15 July 2023 |
| Registration-fee payment deadline for speakers | 25 July 2023 |
| Online-registration deadline for participants not presenting scientific contributions | 31 July 2023 |
| Announcement of final program | 31 July 2023 |
| On-site registration | 21–24 August 2023 |
| IAU Symposium 365 | 21–25 August 2023 |
| Deadline for submission of papers for Proceedings | 15 January 2024 |